Many events take place every day at District facilities, for both indoor and outdoor activities. Are you planning a meeting, practice, game, or event and need a great location to host the community? Look no further!
The following instructions provide an overview of what to know before you apply, the application process, and more when applying for a permit to request usage of a DC Public Schools (DCPS) and/or a Department of Parks and Recreation (DPR) facility.
First, please read the following steps for the new, fully online process for DCPS facility reservation requests.
This is the updated Building Use Application (BUA), now available as a fillable PDF form for immediate use. This long-awaited enhancement streamlines the application process and supports greater efficiency, accountability, and customer service. The fillable format makes it easier for users to complete, submit, and track requests while improving overall accuracy and processing time.
Please find the DCPS Application to Use Facilities PDF Form here.
New Online Payments for DCPS Use Agreement Applications
The Department of General Services (DGS) Realty Office now accepts electronic payments for all DC Public Schools (DCPS) Use Agreement application fees. Applicants can remit payments securely through RecTrac—the same online portal used by the Department of Parks and Recreation (DPR). This is now the preferred payment platform, offering a faster and more streamlined way to pay rental, security, and janitorial fees.
Next Steps for Applicants
- Create your profile: Please set up an online profile within the next seven business days.
- Get started: Follow the step-by-step instructions provided below to register.
Need assistance? Please direct any questions or support requests to [email protected].
Not Sure if You Already Have a RecTrac Account?
If you think you might already have a RecTrac account, you are strongly encouraged to make sure before creating a possible duplicate account. To determine if you have an existing account, visit this link and use the "Forgot Username?" or "Forgot Password?" links to reset your password.
To make the registration process go smoothly, you must also make sure your account is fully up-to-date and accurate. You are encouraged to check the following:
Double-check your address and zip code.
Have you added your direct POC for your organization.
Are your email(s) and contact number(s) all accurate?
If you are having trouble accessing your RecTrac account or need help updating your information, you can email [email protected] from 8:30 am to 5:30 pm, Monday to Friday.
How to Create a RecTrac Account
To create a new "Household" RecTrac account, visit this link and complete the information. A "Household" can be an individual, or organization. Minors should be included in the household of their caregivers, and each resident (including minors) should have only one RecTrac account.
Note that you must upload insurance certificate deemed compliant by DC Office of Risk Management (ORM), current business license, and residency documents to your RecTrac account to confirm your DC residency if you wish to receive the DC resident rates and program registration opportunities. To upload documents and verify your DC residency, simply follow these steps:
Login to your RecTrac account here or, if you do not have an account, create one here.
Verify your DC residency by clicking here to log into your webtrac account. Once logged in, fill out the DC Residency Verification form, upload the required document(s), and click "Submit" at the bottom of the page.
Once you receive confirmation from the Registration Office, you will be able to make payments and submit permit reservation requests on our launch date.
How to Confirm DC Residency in Your DPR Account
To confirm your DC residency in your RecTrac account, you must upload (or email) a copy of your proof of residency, most commonly in the form of a DC Driver's License or DC Non-Driver Identification Card.
If you do not have a DC Driver's License or DC Non-Driver Identification Card, you will need to upload to your account one "Identity Document" from List A below and one "DC Residency Document" from List B below.
List A - Identity Documents:
Driver’s license or ID card issued by a state
US Passport or Passport Card
ID card issued by US federal, state, or local government agencies
Permanent Resident Card or Alien Registration Receipt Card
University IDs from American, Catholic, Gallaudet, Georgetown, George Washington, Howard, or Trinity Universities
US Department of State Driver's License or Diplomatic ID Card
Valid Uniformed Services Military ID Card
Veteran's Home ID Card
Letter or Card from Court Services, DC Department of Corrections, US Government Probation Office, DC Social Services Agency
List B - DC Residency Documents:
Utility bill (Water, Gas, Electric, Oil, or Cable) with name and address issued within the last 45 days
Pay stub - issue date within the past 45 days
Unexpired Lease or Rental agreement - issued within the last 12 months
DC Property Tax bill - issued within the last 12 months
Current documentation with name and address from an official government agency – issued within the last 45 days
Permit Windows:
The current permit windows for fields are provided below. Applications must be received online during the “Permit Application Window” to be considered for use.
Winter 2026/2027
- Season Duration: November 16, 2026 – March 12, 2027
- Permit Application Window: September 14–25, 2026
- Notification of Availability: Week of October 26, 2026
- Invoice Due Date: November 2, 2026 - View fee schedule (Please note that invoices will be sent to the email address provided by the applicant on the permit request).
There is no late permit window for this season.
Spring 2027
- Season Duration: March 13, 2027– June 20, 2027
- Permit Application Window: January 4-15, 2027
- Notification of Availability: Week of February 15, 2027
- Invoice Due Date: February 22, 2027 - View fee schedule (Please note that invoices will be sent to the email address provided by the applicant on the permit request).
Locations are available for purchase/request via Permits and Reservations on Monday, March 1, 2027.
Summer 2027
- Season Duration: June 21, 2027 – September 6, 2027
- Athletic Permit Application Window: April 5-16, 2027
- Notification of Availability: Week of May 17, 2027
- Invoice Due Date: May 24, 2027 - View fee schedule (Please note that invoices will be sent to the email address provided by the applicant on the permit request).
Locations are available for purchase/request via Permits and Reservations on Monday, June 7, 2027.
Fall 2027
- Season Duration: September 7, 2027– November 14, 2027
- Permit Application Window: June 28–July 9, 2027
- Fort Dupont Fall Permit Application Window: August 2 – August 13, 2027
- Notification of Availability: Week of August 9, 2027
- Invoice Due Date: August 16, 2027 - View fee schedule (Please note that invoices will be sent to the email address provided by the applicant on the permit request).
Locations are available for purchase/request via Permits and Reservations on Monday, August 23, 2027.
Winter 2027/2028
- Season Duration: November 15, 2027 – March 10, 2028
- Permit Application Window: September 13–24, 2027
- Notification of Availability: Week of October 25, 2027
- Invoice Due Date: November 1, 2027 - View fee schedule (Please note that invoices will be sent to the email address provided by the applicant on the permit request). There is no late permit window for this season.
If you're ready to start the permit process today, you can apply online here.
For questions, please reach out to: [email protected].
- To use a DC Department of Parks and Recreation indoor facility: Click Here.
- To use either a DCPS or DPR field: Click Here.
- To use a DCPS facility, please find the DCPS Application to Use Facilities Form here.