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Preventative Maintenance, Repairs and Rental Services for Golf Carts Documentation

Friday, February 3, 2017

The District of Columbia Department of General Services (“Department” or “DGS”) Contracts and Procurement Division is issuing this Invitation for Bids (“IFB”) to engage one contractor to perform certain preventive maintenance, repairs and rentals services described herein with respect to the Golf Carts identified on Attachment A attached hereto (the “Equipment”) owned, rented, or operated by DGS at RFK Stadium.

The intent of this solicitation is to (i) be proactive and detect possible failures with respect to the Golf Carts before they develop into major defects, (ii) ensure the timely repair of Golf Carts so that they are fully operational when needed, and (iii) ensure that additional equipment can be rented and delivered to DGS, as needed.  DGS reserves the right, at any time (including after an award hereunder), to add or remove any Golf Carts to, or from, the list of Golf Carts awarded to a contractor hereunder. The awarded contractor (a “Contractor”) will be required to provide Services (as defined below) to all Golf Carts owned, rented or operated by the DGS during the term of this contract.  The Contractor shall provide all management, labor, materials, tools, supplies, equipment, repair parts, and transportation necessary to perform Services for a base year and up to two (2) additional option years. Please see Section B.1 below for definitions of capitalized terms used herein but not otherwise defined.

Interested bidders are permitted to submit proposals to perform the Services.  The Department intends to award one (1) contract, and the award will be made to the responsive and responsible bidder offering the lowest price for these services specified herein. 

The goal of this procurement is to establish one contract for the Services (as defined below) in accordance with 27 DCMR Chapter 47, Section 4715. The contract will provide the Department the vehicle to procure such Services.